wvugurl26
Distinguished Associate
Joined: Dec 19, 2010 15:25:30 GMT -5
Posts: 21,730
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Post by wvugurl26 on Feb 19, 2011 22:58:42 GMT -5
Get some folders or big manilla envelopes. receipts in them when you get home. Label folders or envelopes for however often you have to file expense reports. Receipts are handy in one spot when you need them and no need to carry them around and possibly lose them.
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TheOtherMe
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Joined: Dec 24, 2010 14:40:52 GMT -5
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Post by TheOtherMe on Feb 19, 2011 23:19:39 GMT -5
I'm now retired from federal government, but SO other still contracts back to them. Most of his work is in foreign countries, so he is gone for long periods of time. His travel coordinator makes all the arrangements as they have to use contract airlines (i.e. they have to be US airlines where possible). Somebody got burned making their own reservation for a flight from Frankfurt back to US and even thought it was the same flight as a United code share, had to pay his own way because it came through as Lufthansa.
Due to the nature of his job, he is only allowed to stay in certain hotels in certain areas of cities. He gets reimbursed at whatever the US per diem rate is.
His travel vouchers are a bear because he has to convert them to US dollars on a daily basis. All receipts must be scanned and then emailed to travel coordinator, who audits them with a fine tooth comb.
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Post by illinicheme on Feb 19, 2011 23:22:15 GMT -5
This message has been deleted.
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Post by illinicheme on Feb 19, 2011 23:37:00 GMT -5
I guess I just don't see why your employer should cover the cost of a decision you made to have a dog. They don't. They don't cover child care either, to athena53's point. I just think it's crappy, that's all. In my opinion, traveling for work shouldn't cost the employee money. *shrugs* I suppose it's a miracle companies cover the cost of food. Considering that you have to eat regardless of whether you're traveling or at home. It's just the cost of being human.
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tcu2003
Senior Member
Joined: Dec 31, 2010 15:24:01 GMT -5
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Post by tcu2003 on Feb 20, 2011 21:22:21 GMT -5
My company's largest client is a big box retailer, so ALL of our travel policies are completely driven by what they'll reimburse (regardless of whether you're traveling for this particular client or not). They cover:
hotel (up to $85/night before tax - can go over if nothing else is available, but if that's the case, our travel dept better be the one that booked it) airline tickets (usually booked through our travel dept, so not directly out of pocket) IRS mileage rate for any mileage incurred rental car fuel for rental car meals (but not breakfast, if the hotel has free breakfast; for lunch, I think it's $14 max; breakfast is $11 max; dinner is $24 max - I think - I may be slightly off on these numbers) Airport parking (only like $8.50/day if trip is over 48 hours, or $11/day if under 48 hours; if you carpool, that number goes up) Tolls
They will not cover any tips, snacks, internet charges, or alcohol. If you have alcohol with dinner, it must be on a separate receipt, or they won't reimburse your meal as they can't get reimbursed (well, at least if it's for our largest client). They do cover water, though, so if we're on a job site without running water, we can buy bottled water to take with us.
I think that covers the major things...
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cubefarmer
Established Member
Joined: Dec 26, 2010 14:08:21 GMT -5
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Post by cubefarmer on Feb 20, 2011 22:21:43 GMT -5
We get kennel reimbursement.
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Deleted
Joined: May 18, 2024 2:16:57 GMT -5
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Post by Deleted on Feb 20, 2011 22:36:41 GMT -5
I'm jealous, cubefarmer! I used to get a per diem for business travel, and I definitely preferred that system. I could be frugal with some meals and apply the surplus to my dog sitting expenses (or after one particularly long day of powerpoints, a pedicure and some quality time in a massage chair).
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Deleted
Joined: May 18, 2024 2:16:57 GMT -5
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Post by Deleted on Feb 21, 2011 8:42:24 GMT -5
I just think it's crappy, that's all. In my opinion, traveling for work shouldn't cost the employee money. *shrugs* I look at it the other way: it shouldn't cost the company more money to send Employee A, a single mother with 3 kids and a dog, on a business trip, than it costs them to send Employee B, who's single with no kids and no pets. A previous employer actually once reimbursed the costs for a VP's parents to fly in to take care of his kids since his wife was accompanying him (also company-paid) to a convention. He held some high-ranking position in the organization sponsoring the convention so they reimbursed he expenses because it was considered marketing. It wasn't widely publicized but one of the tax accountants told me.
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kimber45
Senior Member
Life's too short to own an ugly gun
Joined: Dec 20, 2010 9:40:27 GMT -5
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Post by kimber45 on Feb 21, 2011 9:31:01 GMT -5
DH gets reimbursed for steel toed boots once a year. They also get a discount on safety glasses. They very seldon go out of town (classes once in a great while). Employer foots the hotel bill and so much for each meal (not including alcohol
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The J
Senior Member
Joined: Dec 18, 2010 11:01:13 GMT -5
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Post by The J on Feb 21, 2011 10:57:55 GMT -5
I get reimbursed for train tickets, which is the vast majority of my travel for work. If I need to drive somewhere, I can use my car and get mileage reimbursed or just use one of their cars. They reimburse something for lunch if you're gone all day (I think it's $10). I haven't been anywhere overnight yet.
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